Job Details

Assistant Vice President of Planning and Capital Projects
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Position Number: 5774609
Location: Washington, DC
Position Type: Academic Vice Presidents and Provosts

Assistant Vice President of Planning and Capital Projects

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

The Assistant Vice President of Planning and Capital Projects is responsible for the conception and implementation of capital projects across campuses and university interests. They play an integral leadership role in project delivery by designing and managing efficient and effective processes to align all internal and external participants in the program, and by leading a high performing professional staff of project managers and support resources. This position collaborates with senior academic and administrative leadership to support Georgetown's mission and will cultivate and sustain cooperative working relationships throughout the institution.

The AVP will oversee the next decade of unprecedented growth in student enrollment, faculty, staff and physical space. The AVP will draw on both technical and strategic expertise to envision, develop and communicate how state-of-the-art design, intelligent construction and timely renovation can best support and advance the implementation of the university's master and strategic plans. At the same time, the AVP guarantees effective supervision and guidance for the practical management of construction and renovation projects of all sizes, requiring diverse and specialized skills, detailed technical specifications, large investments, and long-term impact on the university. The department's principles of customer service, project management, budgeting, quality control, tax control and profitable innovation will help guide the efforts to lead an approximately $500 million+/- capital program.

AVP will assess the effectiveness of current practices, processes and systems, identify areas for improvement, and recommend, develop and implement projects to standardize professional practices, streamline processes and facilitate effective management and responsive execution of projects. Using data and analytics to understand the current portfolio, ability to forecast future staffing and resource needs, while experience with finance and budgeting are essential for the successful candidate and a strong understanding of construction costs and site conditions. The AVP will build strong working relationships and champion the interests of the department in university-wide interactions and participate in a variety of committees and initiatives, often representing the it in endeavors beyond areas of direct responsibility and authority.

Work Interactions and Work Mode Designation

This position reports directly to the Vice President for Planning and Facilities Management (PFM). AVP will have four assistant directors as direct reports and manage a department of 16-20 project managers. Position requires interaction with university faculty and staff, community interest groups, contractors, and subcontractors.

Internal Collaboration:

Work closely with the PFM leadership team to set overall priorities and direction for campus development. Key interactions include the Assistant VP of Facilities and Residential Services, Assistant VP of Strategic Initiatives, Executive Director of Engineering and Utilities, and Executive Director of Environmental Health and Safety.
Collaborate frequently with the Office of the Chief Operating Officer, the Office of the Provost, Office of Auxiliary Business Services and Real Estate, and various academic schools to understand their project needs and design solutions that meet their functional and programmatic requirements.
Partner with the Office of Sustainability to ensure all projects align with Georgetown's sustainability goals.
Work with the Office of Historic Preservation to ensure compliance with regulations and sensitive integration of new construction within the historic campus fabric.
Engage with faculty and student groups to gather feedback on design proposals and solicit ideas for improving campus spaces.

External Collaboration:

Build and maintain strong relationships with architects, engineers, contractors, and consultants, ensuring a smooth and efficient project development process.
Liaise with local, state, and federal agencies to secure necessary permits and approvals for construction projects.
Advocate for Georgetown's interests in community meetings and public forums related to campus development.
Interact with alumni and donors to secure funding for planning and design initiatives, and showcase how these projects advance the University's mission.

Communication and Feedback:

Effectively communicate project details, timelines, and challenges to both internal and external stakeholders.
Actively solicit and incorporate feedback from users and stakeholders throughout the design and construction process.
Prepare clear and concise presentations and reports to communicate project progress and outcomes.
Foster a culture of open communication and feedback internally and with external partners.

This position has been designated as Hybrid. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position's mode of work designation. Complete details about Georgetown University's mode of work designations for staff and AAP positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.

Requirements and Qualifications

The ideal candidate will bring relevant degrees, certificates or equivalent experience with minimum requirements including:

Bachelor's degree in engineering, architecture, construction management, project management or related field is required.
10 years of progressively responsible experience in management of staff, capital projects, and contract administration at an urban research university or similar.
High level of interpersonal skills required for daily interaction with faculty, students and staff, GU managers, team members and public agency officials.
Excellent written and verbal communication skills.
Strong analytical and problem-solving skills.
Strong leadership skills and a collaborative, service-oriented approach to work.
Ability to set and manage priorities, create clear direction and expectations for staff and follow through to ensure achievement and accountability in the face of competing demands.
Knowledge of web-based project management information systems.

Preferred Qualifications

Master's degree in engineering, architecture, construction management, or related field is preferred.
Registration as a Registered Architect, Professional Engineer, Certified Planner or Certified Construction Manager desired.

The work requires the employee to sit, walk and stand while working and moving about a normal office environment; to use arms and hands to lift and carry small to medium weight items, and to use fingers to operate computer key boards, writing and drawing instruments. Must have mobility to visit project sites and traverse rough terrain or construction, climb ladders or scaffolding and bend or crawl to inspect or observe situations.

Responsibilities:

Departmental leadership, process improvement and optimization

Establishes standards of best practices in planning and project management.
Provides leadership, training, and direction to project management resources to ensure efficient, effective, and consistent project delivery.
Develops process amendments to ensure continuous process improvement and ongoing alignment with university objectives.
Participation with industry conferences, technical groups, and related subject matter experts to continually enhance project delivery.

Project management and project delivery oversight

Oversight of all internal and external resources in the implementation of capital projects.
Ensures schedule, budget, and quality parameters are established, documented, communicated, and delivered to meet expectations.
Ensures all project related procurement processes are planned and executed per university standards.
Ensures robust management of project financials and timely processing of commitments.
Delivers regular project status reporting to stakeholders as needed.
Manages project database tracking and reporting systems.

Departmental management and supervision

Performs the administrative and human resource management functions relative to the staff supervised.
Establishes guidelines and performance expectations for staff members, which are clearly communicated through the formal employee performance management system.
Provides informal feedback and periodically evaluates employee performance.
Develops work improvement plans, recommending personnel actions as necessary.
Ensures applicable safety rules in the performance of duties by department staff.
Establishes standards for work performance and monitors compliance.

Technical support and interdepartmental coordination

Supports development of the long-term capital projects implementation plan.
Supports development of the long-term deferred maintenance/asset management plan.
Supports annual project budget request.
Provides technical resource in support of Facilities Management (FM) personnel to identify causes of building problems and propose solutions.
Supports technical teams in the assessment of building conditions, develops deferred maintenance recommendations, cost estimates and life cycle plans.

Stakeholder engagement and communication

Work closely with internal departments to understand space needs and design solutions.
Build and maintain strong relationships with architects, engineers, contractors, and consultants.
Effectively communicate project details, timelines, and challenges to both internal and external audiences.
Solicit and incorporate feedback from users and stakeholders throughout the design and construction process.

Safety and compliance

Ensure all projects adhere to applicable safety, building code, and environmental regulations.
Contribute to the overall development and management of the university's physical infrastructure, ensuring compliance with regulations.

Pay Range:

The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:
$135,188.00 - $264,291.85

Compensation is determined by a number of factors including, but not limited to, the candidate's individual qualifications, experience, education, skills, and certifications, as well as the University's business needs and external factors.

Current Georgetown Employees:

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.

To apply, visit https://georgetown.wd1.myworkdayjobs.com/en-US/Georgetown_Admin_Careers/job/Main-Campus/Assistant-Vice-President-of-Planning-and-Capital-Projects_JR18171